UDS

Uniform Data System (UDS) Reporting Assistance and Process Improvement Discussion (RAPID) Series

Building Health Center Capacity to Improve Data Collection and Use

Registration to apply for the 2022 Uniform Data System (UDS) Reporting Assistance and Process Improvement Discussion (RAPID) series is now open! The Bureau of Primary Health Care’s (BPHC) UDS RAPID series offers specialized, virtual technical assistance (TA) on the UDS clinical quality measures (CQMs). The program’s purpose is to empower health centers to collect and use quality data and ultimately improve patient care. Below is more information on the program, eligibility, and registration.

About the Program

Piloted in 2021, the 2022 RAPID series fosters virtual peer learning to strengthen health centers’ understanding of UDS CQM reporting, while building their overall capacity to improve data collection and use. Over the span of four monthly sessions, participants will engage in an in-depth examination of one CQM, including:

  • Examples of value sets, specifications, health center workflows, solutions for standardizing data field, and data collection
  • Use cases for clinical improvement
  • Identification and implementation of process changes

Program facilitators will select the focal CQM based on participants’ interests and needs to ensure sessions are highly relevant and engaging.

Program Objectives: Selected participants will be able to:

  • Identify and implement areas where process changes (e.g., workflow, data collection, validation) could improve the accuracy of reporting.
  • Improve understanding of the health center’s process that impacts the UDS clinical quality measure of focus.
  • Understand how accurately reported data can help the health center identify areas for clinical improvement and meet community needs.
  • Know how to apply the identified process changes to collect and report data on similar clinical quality measures.

Date and Location: June-September 2022; one session per month for 90 minutes; all sessions will be virtual

Eligibility and How to Apply

To ensure effective and compelling peer learning and discussions, the program facilitators will assign selected participants to a cohort with other health centers that have similar characteristics (e.g., goals, interests, and challenges). This year’s series will include up to three cohorts.

Due to limited space, priority will be given to health centers with:

  • Quality improvement and support staff;
  • UDS experience;
  • 330 funding;
  • EHR capabilities; and
  • EHR use for reporting Tables 6B and 7 (no sampling)

Is Your Health Center a Good Fit?
To determine if your health center is a good match for RAPID, consider the following:

  • Are there system (e.g., patient registration, EHR) issues that prevent the health center from consistently submitting accurate clinical quality measure data?
  • Do health center staff spend considerable time correcting systems, producing reports, and investigating outputs, year after year?
  • Are there gaps in the health center processes for collecting the necessary patient demographic, service, and/or clinical data?
  • Are there barriers (e.g., workflow, staffing) that can be overcome if given guidance and action steps?
  • Is there a team of staff who can commit 2-3 hours per month for four months to attend and actively participate in peer-learning TA sessions?

If you answered yes to these questions, we strongly encourage you to sign up for the RAPID series! Registration is open until April 21.

Process:

  1. Complete one registration per health center by April 21.
  2. We will review applications, select qualified participants, and place in cohorts.
  3. We will notify all applicants of participation decisions no later than May 30th.
  4. We will notify selected participants of their cohort assignment by May 30th and provide registration information for all sessions.
  5. Complete an initial assessment (one per health center team).
    1. Participants will receive information on how to complete an activation tool prior to the start of the series.
  6. Participate in monthly sessions (4 total) beginning in June.
  7. Complete activities between and during sessions to promote critical thinking and peer sharing about process improvements.
  8. Attend a three-month follow-up session and complete a post-series evaluation.

Schedule:

Session 1, June 2022: The RAPID Roadmap
Session 2, July 2022: Measure Specifications and Goal Setting
Session 3, August 2022: The Tricky Parts
Session 4, September 2022: Action Planning and Discussion: Overcome Common Challenges

FAQ:

Q: If we register to apply, will we have a confirmed spot in the series?

A: If you register, your health center will be added to the pool of applicants under consideration for a spot in one of the three cohorts. However, space is limited and we cannot guarantee all registered health centers a place in the program.

Q: How will you select RAPID participants?
A: To ensure effective and compelling peer learning and discussions, we will do our best to match participants into cohorts with other health centers that are similar in organization, goals, interests, and challenges. As we assess applicants, we will be looking at four key performance areas: financial, clinical, patient criteria, and UDS reporting criteria (e.g., ratings, EHR reporting, revisions, submissions dates), as well as by organizational characteristics (e.g., urban/rural, size of health center, services provided, grants, geographic location).
Q: If selected, are we required to attend each session?
A: We ask that you actively participate in all sessions and activities before, between, and at the end of the series. These sessions and activities will be most valuable if all participants are sharing their insights and experiences with each other to inform and drive the sessions, as well as the changes you want to see at your organization in addressing data concerns.
Q: Who from my health center needs to participate?

A: We recommend a team-based approach for UDS reporting and data analysis, and we want you to take the same approach for the RAPID series. While we know that the team composition may vary based on your health center operations, we recommend your team would include:

  • A Champion: This person will be the overall lead and point of contact for the health center team. The champion will identify appropriate team members to join specific sessions and handle any needed coordination between sessions. The Champion is expected to attend all learning sessions.
  • Other members may include: Data/EHR specialist, UDS submitter, clinical representative, and quality representative.

All team members are welcome to attend all the sessions.

Q: Will sessions be recorded?

A: Yes, each session will be recorded, and the slides and materials will be available for participants to review between sessions.

Q: Are there any other activities or requirements outside of the four sessions?

A: Yes, the series includes the following in addition to the sessions:

  • Activation Tool: Prior to the start of the first session, health centers will complete a self-assessment, called the activation tool, in order to build a greater understanding of their data. Each member of the health center implementation team who may be engaged in the RAPID series will independently complete the activation tool. We estimate that this would take no longer than 30 minutes to complete.
  • Activities + Office Hours: Interspersed between each session will be activities to promote critical thinking about process improvements and help you meet your team’s self-identified goals. To support you in these efforts, the RAPID facilitators will be available at “office hours” for two hours once a month to assist with action planning and provide additional support. Participants will receive additional information on how to schedule time with the facilitators in your welcome packet.
  • Follow-Up Session: Each health center implementation team will also participate in a 90- minute follow-up session three months after the initial four sessions are complete. This session will celebrate participants’ successes and identify any support needed to continue achieving your goals.
  • Evaluation: Each health center will be asked to complete brief evaluation surveys at the end of each session as well as at the end of the series. Participants may also be asked to provide qualitative feedback on the curriculum and process through phone conversations (no longer than an hour).
Q: Will anything our health center shares be used outside the sessions?

A: RAPID group discussions will only focus on processes. Any data shared with the group will be blinded, so no identifying information will be provided about your organization. Participants engaging in office hours (or one-on-one sessions) with the RAPID facilitation team may share organization-specific data with the facilitator to further support your efforts. Data shared during one-on-one sessions will not be used or referenced during the group curriculum discussions.

Contact:

For questions about the program or UDS RAPID application process, please contact: udsrapid@jsi.com