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Calendar Year 2019 Training Resources



In-person training sessions for the Calendar Year 2019 UDS reporting have been scheduled throughout the country. Please view the training schedule to obtain information about each session.


Online webinars on specific and advanced topics for the Calendar Year 2019 UDS Report have been scheduled. Please view the webinar training schedule to obtain information for each session. Content and archives from previously recorded sessions can be viewed here Online Trainings and Webinars.

Distance Learning Modules

This training is comprised of five on-demand eLearning modules appropriate for staff who are new to the UDS and will participate in the data collection and reporting process. Upon completion, learners will be prepared to contribute to the UDS data collection and report submission process.

Additional Resources

UDS Reporting Instructions Manual and Tables

Please view the calendar year 2019 UDS reporting requirements and tables to support a timely, accurate, and complete annual UDS report submission — Due February 15, 2020!

Quick Fact Sheets

Please view the 2019 Quick Fact Sheets which include valuable information for reporting each of the UDS tables, including key terms relating to UDS tables, highlight changes from the prior year, use of data, helpful hints for completing UDS tables, and cross table considerations.

Other Resources

A number of other resources are available to assist health centers with their UDS reporting.

2019 In-Person UDS Training Presentation - The presentation describes the importance of the UDS and the content to be reported on the UDS tables.

Training Path Resource - This resource assists health center staff completing the UDS in identifying the appropriate training resources based on their level of experience with the UDS. New UDS users should refer to the beginner guide for a list of suggested trainings and resources that provide an introduction to and overview of UDS reporting. Experienced users should utilize the advanced guide for trainings and resources that will build on the beginner knowledgebase.

Mental Health/Substance Use Disorder Selected Service Detail - The resource provides guidance on reporting of the UDS Table 5: Selected Service Detail Addendum, added to delineate the range of health care providers addressing mental health and substance use disorders.

Virtual Visits - The resource provides guidance on completing the virtual visit column of the UDS Table 5: Staffing and Utilization, added to reflect the growing use of telemedicine.

Nurse Visit Guidance - The resource provides an overview of how to report nursing visits on the UDS. It includes examples of types of visits that may count and types of activities that nurses may perform that do not count on the UDS Report.

UDS Clinical Quality Measures (CQM) Criteria - The summary briefly describes each of the clinical measures reported on UDS Tables 6B and 7. It includes links to sources for full specification detail, and describes the major differences between UDS and eCQM, and between years. This is best viewed electronically or printed on 8 1/2" x 14" sheet of paper.

Table 6A Code Changes - Codes changed on the UDS Table 6A: Selected Diagnoses and Services Rendered between the prior reporting period and the current one are reflected.

Helpful Codes for HIV - Relevant CPT and ICD codes are provided to assist health centers in identifying patients for this measure that does not have an associated eCQM.

Review of eCQM and USHIK Specifications - A video and a one-page resource guide is available to assist in understanding how to access the eCQI Resource Center and the United States Health Information Knowledgebase (USHIK) websites needed to understand measure specifications required for UDS clinical tables reporting.

Reporting Donations - This resource guides health centers with instructions on reporting the various types of 'donations' a health center may receive throughout the year. It clarifies where health centers are to report donated services and supplies vs. monetary donations across the financial tables 8A (Financial Costs) and 9E (Other Revenue).

UDS Financial Tables Guidance - This resource provides health centers with information about common reporting considerations to consider when reporting UDS Tables 8A, 9D, and 9E (collectively referred to as the financial tables).

Accessing UDS Reports through the EHBs - These step-by-step guides walk users through the process of accessing standard UDS reports from the electronic handbooks (EHBs) system. Separate guides are available for awardees, look-alikes, and primary care associations (PCAs).

System Tools to Support Reporting - Various system tools and videos are available to health centers to streamline reporting, analyze and compare data (System Tools video), and understand and address system checks (Edits video) about the reported data before submission.

Offline Excel Mapping - This Excel mapping file is a companion file to be used with the offline UDS data Excel template (Note: Offline Excel templates are specific to each health center and are available through EHBs). The mapping file is available to health centers and programmers to help streamline reporting by providing mapped cell locations to data fields in the Excel template. The offline Excel and mapping documents should be used with your Electronic Health Record (EHR) or data system to help in automating your UDS Report.

2018 EHBs-Generated Reports Formula Reference Guide - The reference guide provides explanation of the calculation formulae used for statistics present in standard UDS reports available through the EHBs.

Prior Year Program Statistics 'At a Glance' - The summary provides a snapshot of overall health center program performance for the year.

Prior Year State Performance Indicators - This resource provides state-level and national comparison statistics (averages) on UDS patient profile, quality of care, and service delivery indicators.

Health Center Program Data and Reporting - This web page provides various Health Center Program resources and links including, awardee and look-alike UDS data at the national and health center level, news and announcements, the Program Assistance Letter (PAL) reflecting approved changes to the calendar year 2019 UDS, information on Quality Improvement Awards, the Health Center Compliance Manual, and other health center and UDS research and evaluation resources.

Electronic Handbooks Computer-Based Training - Online video, wiki UDS system overview, and 2018 system enhancement resources are available to introduce health centers to the electronic submission system, the Electronic Handbooks (EHBs) and to the preliminary reporting environment (PRE). (2019 enhancements will be posted in the fall of 2019)

UDS Mapper - The UDS Mapper is an online mapping tool designed for users to explore maps and data about the current geographic extent of U.S. federally (Section 330 and look-alike) health centers. This mapping and decision support tool is developed by the AAFP's Robert Graham Center, as part of the HealthLandscape mapping platform, and driven primarily from UDS data analyzed and developed yearly by John Snow, Inc. UDS Mapper can be accessed at the following link: http://www.udsmapper.org/. An PDF icon introductory presentation is available for new users.

UDS Assistance Resources - The resource file provides links to UDS, EHBs, and UDS Mapper supports available to assist health centers and other UDS data users with UDS reporting, UDS data and reports use and understanding.

UDS Content Support Line - If you have any questions about these training materials or with understanding the UDS Report and its reporting requirements, please contact the UDS Support line at:
1-866-837-4357 or email: udshelp330@bphcdata.net

United States Department of Health Resources and Service Administration